Know exactly what you owe — and why
ProgressPay tracks task-level completion, factors in change orders and retainage, and calculates the precise progress payment for every billing period.
No credit card required
Highway Bridge Reconstruction
Contract: $485,000 · Retainage: 10%
| Task | Scheduled | Complete | Earned |
|---|---|---|---|
| Foundation work | $120,000 | 100% | $120,000 |
| Steel erection | $185,000 | 65% | $120,250 |
| Concrete deck | $95,000 | 20% | $19,000 |
| Railing & finish | $85,000 | 0% | $0 |
Total Completed
$259,250
Retainage Held
$25,925
Prev. Payments
$156,600
Amount Due
$76,725
Unlimited
Projects & Tasks
Automatic
Retainage Calculation
Real-time
Payment Summaries
Built-in
Change Order Tracking
Why ProgressPay?
Purpose-built for construction progress billing — not another generic spreadsheet.
Task-Level Tracking
Break projects into line-item tasks with scheduled values. Update completion percentages as work progresses.
Automatic Payment Calculation
Factors in work completed, materials stored, change orders, retainage, and previous payments to produce the correct amount due.
Change Order Management
Add positive or negative change orders at the task level. The payment calculator adjusts totals automatically.
Retainage Tracking
Set project-wide retainage percentages. See exactly how much is held back and how much is payable.
Payment History
Record each billing period with a complete audit trail. Compare current vs. previous payments at a glance.
Period-Over-Period Comparison
Review how completion percentages and payment amounts change across billing periods for every task.
From contract to payment in three steps
Create your project
Enter the contract amount, set the retainage percentage, and add line-item tasks with their scheduled values.
Update progress each period
Mark each task's completion percentage, log materials stored on-site, and enter any change orders.
Generate the payment
ProgressPay calculates work completed, subtracts retainage and previous payments, and shows the exact amount due.
Simple, transparent pricing
Start free and upgrade as your project portfolio grows.
Starter
Free
- Up to 3 active projects
- Unlimited tasks per project
- Progress payment calculator
- Retainage tracking
- PDF-ready payment summaries
Pro
$29/mo
- Unlimited projects
- Change order management
- Payment history and audit trail
- Multi-project dashboard
- Priority support
Team
$79/mo
- Everything in Pro
- Team member access
- Role-based permissions
- Custom retainage schedules
- Dedicated account manager
Frequently asked questions
A progress payment is a partial payment made to a contractor as work is completed on a project. Instead of paying the full contract amount at the end, the owner pays in installments based on the percentage of work finished in each billing period.
Retainage is a percentage of each progress payment that the owner withholds until the project is complete. For example, with 10% retainage on a $10,000 payment, $1,000 is held back. This protects the owner if work needs to be corrected. ProgressPay calculates retainage automatically.
Yes. You can add positive or negative change order amounts at the task level. The payment calculator factors these into the total scheduled value and adjusts the amount due accordingly.
Your data is stored on encrypted infrastructure with access controls. All connections are secured with TLS encryption.
Yes. The Starter plan supports up to 3 active projects with unlimited tasks per project. Upgrade to Pro for unlimited projects.
Ready to simplify your progress payments?
Replace spreadsheets with a purpose-built tool. Start tracking in minutes.